Billie Boosters Meeting Minutes 11-02-15
Meeting was called to order at 6:00 pm by President Steven Mohr. The minutes from the previous meeting held on October 19, 2015 were approved. Attendees: Steven Mohr, Kristi Mohr, Dawn Wenzel, Jim Davis, Jan Davis, Mark Ball, Rick McManigle, DeDe Threadgill, Erin Cates, Suzanne Hartmann, Melissa Maurer, Lance Moffett, Lorna Weiershausen, Lisa Adair, and Greg Nebgen. (15) All attendees were given a meeting agenda and a copy of the minutes from the October 19, 2015 meeting. Athletic Director’s Report: Team Tennis is going to the State Tournament. UIL will pay for 16 medals. Coach King is requesting $66.00 ($11.00/medal) for players and coaches. Team Tennis won the Regional tournament this past weekend and will be playing in the State tournament Nov. 11-12 at Texas A&M. Volleyball is playing for Bi-District tomorrow at Boerne Champion against Poteet. The Area game is this weekend. Cross Country girls are going to the State Meet in Round Rock on Saturday, Nov. 7. Football has had a tough season. Coaches are encouraging players to deal with adversity and finish the season as a family. Their final game of the season is this Friday, Nov. 6. The Swim team has a meet this weekend in Boerne. Basketball girls have a scrimmage this week and boys will begin next week. Treasurer’s Report: Suzanne Hartmann will present current Treasurer’s Report at the Nov. 16, 2015 meeting. Standing Committees: Volleyball playing for Bi-District tomorrow at 5:30 pm at Boerne Champion. Area will be on Saturday, Nov. 7. Old Business: None New Business: Lisa Dishongh has officially resigned as Membership director. Erin Cates will be Membership director. Kona Ice will be at home track meets. Integrity credit card program—we need a person or people to meet with local businesses. Businesses have to switch from their current credit card machine company to Integrity. Some businesses have already done so and we are receiving income from these machines. Video menu is up and running at the football concession stand. We have received positive feedback on this addition. The popcorn machine at football concession is not working. The repairman has been contacted and he is calling the manufacturer to determine what repair needs to be made. The repairman is supposed to be calling Suzanne tomorrow with an update. In the next few weeks, FISD will probably be hosting playoff games and we will need concession workers. We are in need of a director for the football games this coming Thursday night. Billie Boosters will hold a prize drawing for concession workers. Suzanne Hartmann was given a limit of $500 to use for the purchase of a TV and (4) $40 gift cards. The drawing will be held at the December 7, 2015 meeting. The Track request of $66.00 will be voted upon online. Rick McManigle has volunteered as director for Girls’ basketball. We are in need of a director for Boys’ basketball. Motion to adjourn meeting by Mark Ball. MS by Suzanne Hartmann. Motion carried. Next regular meeting: November 16, 2015 at 6:00 pm in the APR room Respectfully submitted, Dawn...
Read MoreBillie Boosters Meeting Minutes 10-19-15
Meeting was called to order at 6:00 pm by President Steven Mohr. The minutes from the previous meeting held on October 5, 2015 were read. Approval pending online vote. Attendees: Steven Mohr, Amy Slaughter, Melissa Maurer, Lisa Adair, Jim Davis, Mark Ball, Jan Davis, and Lance Moffett. (8) All attendees were given a meeting agenda, copy of Treasurer’s Report, and a copy of the Minutes from the October 5, 2015 meeting. Athletic Director’s Report: Treasurer’s Report: Provided by Suzanne Hartmann. Beginning checking balance was $74,940.61. Current checking balance is $90,615.48. Approval pending online vote. Standing Committees: Varsity football—Tom Cates reported a need to contact the Junior class. Need 15 – 20 workers for Varsity games, per shift. Old Business: Steven Mohr presented a need to increase advertising french fries during the games. New Business: Lisa Adair has volunteered to be director for softball. Approval pending online vote. Kona Ice is interested in participating at Middle School track meet. Need to let Kona Ice know dates of meets. Contact Steven K. Mohr for Billie Booster business @ 830-992-0903. Thanks to all volunteers—we are 70% full for concession stand workers. Thank you to Dietel Printing for banner (Hill Country Fire and Safety). Meeting adjourned. Next regular meeting: November 2, 2015 at 6:00 pm in the APR room Respectfully submitted, Dawn...
Read MoreBillie Boosters Meeting Minutes 10-05-15
Meeting was called to order at 6:00 pm by President Steven Mohr. The minutes from the previous meeting held on August 3, 2015 were unavailable. Attendees: Steven Mohr, Kristi Mohr, Dawn Wenzel, Jim Davis, Jan Davis, Mark Ball, Rick McManigle, DeDe Threadgill, Erin Cates, Suzanne Hartmann, Melissa Maurer, Michele Willis, Lance Moffett, and Mary Beth Kendrick. (14) All attendees were given a meeting agenda. Athletic Director’s Report: Coach Moffett presented a request by Coach Kaman and Coach Grona to purchase Crossover in place of Hudl to breakdown the basketball games. Cross Country did well at their meet with several runners receiving medals. Team Tennis has one remaining District match against Bandera. Volleyball had a great win last Friday night against Boerne. Swimming had their first meet this past Saturday at Palo Alto. There are several athletes competing on the swim team and one athlete competing in diving for FHS. Treasurer’s Report: Suzanne Hartmann will present current Treasurer’s Report at the Oct. 19, 2015 meeting. Standing Committees: Michele Willisreported 8th Grade football is having a rough season. The team is trying to overcome numerous injuries and get their game outcomes turned around. Dawn Wenzel reported volleyball is off to an exciting District start. Also, a huge “thank you” to Suzanne Hartmann for getting the A/C repaired in the concession stand. Lisa Dishongh is stepping down as Membership director. Erin Cates has volunteered to take her place. Old Business: None New Business: Steven Mohr reported the need for more volunteer sign ups on Volunteerspot.com. Erin Cates will assist Steven Mohr with inputting member contact information into the computer system. The new fryer is in need of repair. The pilot will not stay lit. The repairman is scheduled to be here either tomorrow, Oct. 6, or Wednesday, Oct. 7. Suzanne Hartmann reported that she will now be purchasing hotdog buns, tortillas, and hamburger buns from Buttercrust at a significant savings. Buttercrust will deliver the items to the concession stand. The deliveryman is Richard Russell. Contact number is 830-377-0133. It was also reported that Directors need to monitor the temperature of the refrigerator in the football concession stand. The cost for Crossover video breakdown for the basketball program is $2518.20. Jim Davis made a motion to approve the purchase of Crossover. MS by Dawn Wenzel. Motion carried. The members suggested that basketball budget for this expense next year. A request for $580.00 to replenish the supply of Recovery protein shakes and energy drinks was made. Suzanne Hartmann made a motion to replenish the shakes and energy drinks. MS by Jim Davis. Motion carried. This increase will be budgeted for next year. Motion to adjourn meeting by Erin Cates. MS by Rick McManigle. Motion carried. Next regular meeting: October 19, 2015 at 6:00 pm in the APR room Respectfully submitted, Dawn...
Read MoreBillie Boosters Meeting Minutes 09-21-15
Meeting was called to order at 6:05 pm by President Steven Mohr. The minutes from the previous meeting held on Sept. 7, 2015 were read. Melissa Maurer motion to accept. MS by Jim Davis. Motion carried. Attendees: Melissa Maurer, Steven K. Mohr, Suzanne Hartmann, Erin Cates, Mary Beth Kendrick, Dawn Wenzel, tom Cates, Jim Davis, Wendy Dietrick, DeDe Threadgill, Lisa Dishongh, Michele Willis, Marc Duderstadt, Lance Moffett, and Rick McManigle. (15) All attendees were given a meeting agenda, copy of Treasurer’s Report, and a copy of the Minutes from the Sept. 7, 2015 meeting. Athletic Director’s Report: Coach Moffett reported Cross Country meet was a huge success. Boys’ team placed 3rd and Girls’ team placed 2nd. Team Tennis beat Abilene Wylie 10-9. This was a huge confidence boost for the tennis team. Volleyball beat Liberty Hill and Burnet in 3 games. Things are going in the right direction for volleyball. Varsity football is 3-1, JV is 2-2. Next week is an open week for high school football. Meet the Billies will start about 7:30 on October 1. All sports will be recognized. Integrity (credit card processing) money is starting to come in. Coach Roemer had presented an idea of using Waterboy Graphics to promote and raise funds for Fredericksburg athletics. Coach Moffett will revisit the quote for graphics. An earlier approved banner project is in the production phase. Coach Moffett gave an update on the scoreboard project. Hill Country Memorial Hospital has delivered a signed contract. Coach is waiting on the remaining 3 contracts—Centennial Bank and Bob Price Chevrolet have contracts but have not signed/returned them and Whataburger is very interested, but has not yet requested a contract. Teamstuf is an online athletic apparel store. If we provide them with our team logo, they can use our logo to make items. The will send 15% of online sales to the Billie Boosters. Coach Moffett is checking into this more before a motion and decision are made. Treasurer’s Report: Given by Suzanne Hartmann. Beginning checking balance was $69,612.12. Current checking balance is $74,940.61. Tom Cates motion to accept. MS by Dawn Wenzel. Motion carried. Standing Committees: Dawn Wenzel reported wins for Freshmen and JV in San Angelo. Varsity suffered a loss in 4. Volleyball has 2 home games this week. Jordan Penick has volunteered to chair the standing committee for 7th grade football. Michele Willis volunteered to chair 8th grade football. Leading Freshman football committee are Carla Herbig and Barbara Williams. JV chair is Karen Hindman. Varsity chair is Tom Cates. Lisa Dishongh volunteered as Membership director and to make calls for meal deals for away football games. Old Business: None to report. New Business: Volunteer Spot website is up and running. Members are trying to get the word out to parents/volunteers about signing up for concessions. Kona Ice, owned by Donna Barkey of Buchanan Dam, is interested in selling snow cones at the Oct. 16 football game. She will give Billie Boosters 20% of sales from this night. Tom Cates made a motion to approve the sale of Kona Ice at the game. MS by Suzanne Hartmann. Motion carried. Tom Cates and Marc Duderstadt reported on the Fredericksburg Invitational Cross Country meet. 65-70 breakfast tacos were sold. For next year, the type of tacos available needs to be a 40/40 split. Mrs. Benke, local owner of Just Pop N, sent a sample of Billie Mix popcorn (red and white popcorn). Members are considering selling this item at the concession stand. Steven Mohr will check into price and percentage for Billie Boosters. Motion to adjourn meeting by Rick McManigle. MS...
Read MoreBillie Boosters Meeting Minutes 09-07-15
Meeting was called to order at 6:00 pm by President Steven Mohr. The minutes from the previous meeting held on August 17, 2015 were read. Jim Spurgin motion to accept. MS by Melissa Maurer. Motion carried. Attendees: Steven Mohr, Dawn Wenzel, Lance Moffett, Ginger Burrow, Melissa Maurer, Karen Nevins, Erin Cates, Tom Cates, Jim Spurgin, Jim Davis, Jan Davis, Suzanne Hartmann, Amy Slaughter, Craig Slaughter, Mike Majors, Lisa Dishongh, and Marc Duderstadt. (17) All attendees were given a meeting agenda and a copy of the Minutes from the August 17, 2015 meeting. New Business: Finally Pain Free, a medical device company, gave a presentation on the Wellness Pro electrotherapy system. Athletic Director’s Report: Coach Moffett discussed benefits of Wellness Pro device. He would like for the Billie Boosters to purchase one machine and he is requesting a second machine through FISD. Coach Roemer has asked for funding for an Academic Award plaque for volleyball. Billie Mom’s has a request for Varsity coaches’ meals. On September 14, the digital scoreboard company will present to the FISD school board. Coach Moffet is continuing to work toward sponsors for the digital scoreboard. As of now, he has 4 anchor sponsors—Hill Country Memorial Hospital, Price Chevrolet, Whataburger, and Centennial Bank. Contracts for advertisers will run from January to January. Coach Moffet is planning to present scoreboard plan to the FISD school board at their October meeting. “Coffee With Coach” is held at different locations every Friday from 10:00-11:00 am. Coach Moffet encouraged everyone to attend. Football is 2-0. Playing well but inconsistent. Team Tennis is ranked #1 in state. They are undefeated in district. Volleyball and Cross Country both doing great. Standing Committees: Volleyball reports everything is going great. We are in need of someone as director for 7th and 8th grade football committee. For Freshman football, Carla Herbig and Barbara Williams are the directors. For JV, Karena Hindman is the director. Tom Cates is the director for Varsity football. Lisa Dishongh volunteered as Membership director. We are still in need of a Media director. Lisa Dishongh volunteered to be call person for meal deals for away football games. Old Business: Steven Mohr reported the french fries were a success. We need to advertise them more during the game. Trash left in the stands after the game is a problem. We need to make more announcements during the game to remind spectators to dispose of their trash. Members discussed “Volunteer Spot”, a website for concession sign-up. The pallet of water has arrived. New Business: Lisa Dishongh inquired about a system in place for fans needing a ride to out-of-town games. Discussed asking Coach Moffet to send a Celly prior to the game. Homecoming Tail Gate was discussed—Billie Boosters are not responsible for any events. Suzanne Hartmann obtained a quote from Sysco for concession items. There is a considerable savings available from Sysco for chili and cheese. These items will be purchased from Sysco in the future. One of the chili machines is broken. A call has been placed to the manufacturer and we are waiting to hear from them. Suzanne Hartmann presented the idea of a digital menu for the concession stand. Billie Moms requested $1,050 ($7.00/meal for Varsity players, 10 trainers, and 20 adult personnel for five away games). Also, would like to purchase a football stamp/pad for $40.00. Motion to approve requests by Tom Cates. MS by Suzanne Hartmann. Motion carried. Coach Roemer requested $61.00 for the purchase of an Academic Award plaque. The volleyball team is being recognized with the National Award for Academic Excellence. Motion to approve request by...
Read MoreBillie Boosters Meeting Minutes 08-17-15
Meeting was called to order at 6:00 pm by President Steven Mohr. The minutes from the previous meeting held on August 3, 2015 were read. Ross Allen motion to accept. MS by Gary Nebgen. Motion carried. Attendees: Steven Mohr, Kristi Mohr, Dawn Wenzel, Jim Spurgin, Daryl Kott, Gary Nebgen, Margie Hellums, Jim Davis, Jan Davis, Deena Todd, Dennis Todd, Mark Ball, Lisa Dishong, DeDe Threadgill, Nicole Wienecke, Rick McManigle, Craig Slaughter, Ross Allen, Tom Cates, Danny Elliott, Paul Phillips, and Suzanne Hartmann. (22) All attendees were given a meeting agenda, copy of Treasurer’s Report, and a copy of the Minutes from the August 3, 2015 meeting. Athletic Director’s Report: Coach Moffett reported wins and losses for team tennis and volleyball. Cross Country is preparing for their first meet. Football had its first scrimmage last Friday and had a pleasing performance. Coach Moffet has decided not to try concussion prevention helmet inserts. Using such inserts would void the warranty of the helmets. The All Sports Program Fall Edition was discussed. Coach Moffet would like for someone in Billie Boosters to preview and approve program. Coach Moffet is continuing to work toward sponsors for the digital scoreboard. A sample of a contract was presented. Coach would like to have 4 anchor spots contracted and ready to present to September school board meeting. He is hoping to have the new board up by January. FISD will pay for board initially and then Billie Boosters will pay FISD back through contracts (donors). Treasurer’s Report: Given by Suzanne Hartmann. Beginning checking balance was $42, 525.16. Current checking balance is $69,612.12. Jim Spurgin motion to accept. MS by Mark Ball. Motion carried. Standing Committees: Volleyball—nothing to report. Old Business: Steven Mohr reported Volleyball Family Day was a success. New Business: Greg Nebgen presented options for a stainless steel fryer. Motion to approve purchase by Rick McManigle. MS by Jim Davis. Motion carried. If one is located in our area, Boosters will vote by email on purchase. Purchasing water for different sports from HEB @ $188/pallet was discussed. Motion to accept by Jim Spurgin. MS by Rick McManigle. Motion carried. Steven Mohr will take care of purchasing water. Cross Country is in need of concession for Sept. 19 meet. Motion made for Billie Boosters to provide concessions made by Tom Cates. MS by Jim Spurgin. Motion carried. Jim Spurgin will coordinate. Name tags for directors will be decided by email vote. Iced tea in various concessions approved by general group. Any workers in concessions are eligible for drawing for TV and parking spaces. Cheerleaders will no longer sell programs at games. Tom Cates will check into other groups that may have an interest. Coach Moffet requested $960 (160 meals for athletes and staff) for concession meal for football at Lago Vista scrimmage. Coach Aldrich requested $115 for pancake breakfast for Cross Country pre-season meal. Motion to approve both funds requests made by Jim Davis. MS by Lisa Dishong. Motion carried. Discussion to proceed with digital scoreboard contingent upon securing sponsors to fund scoreboard. Motion made by Tom Cates. MS by Rick McManigle. Motion carried. Motion to adjourn meeting by Mark Ball. MS by Tom Cates. Motion carried. Next regular meeting: August 17, 2015 at 6:00 pm in the APR room Respectfully...
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