Meeting Info

Billie Boosters Meeting Minutes 08-03-15

Posted by on Dec 7, 2015 in Directors Meeting Minutes, Meeting Info | 0 comments

Meeting was called to order at 6:05 pm by President Steven Mohr.  The minutes from the previous meeting held on May 11, 2015 were read.  Mark Ball motion to accept.  MS by Trish Brannan.  Motion carried.   Attendees:  Steven Mohr, Kristi Mohr, Tom Cates, Erin Cates, Dennis Todd, Deena Todd, Archie Jenschke, Dawn Wenzel, Jim Davis, Jan Davis, Lisa Dishong, Heather Sprugin, Ross Brannan, Trish Brannan, Kim Rabon, Craig Slaughter, Amy Eastend, Brent Kramer, Murphy Yates, Lisa Yates, Libby Vick, Audri Bowers, Greg Nebgen, Mark Ball, Suzanne Hartmann, and Rick McManigle.  (26)  All attendees were given a meeting agenda and a copy of the minutes from the May 11, 2015 meeting.   Treasurer’s Report:  Suzanne Hartmann stated that an updated Treasurer’s report will be given at the August 17, 2015 meeting.   Athletic Director’s Report:  Coach Moffett presented a slideshow that highlighted end-of-season/summer workouts.  He reported on the progress being made toward the purchase of a digital scoreboard for the football stadium.  This will be presented at the August 10, 2015 School Board meeting.  Coach Moffett is researching the pros/cons of concussion prevention helmet inserts for possible future purchase.  He discussed a possible future request of a new weight room floor.  Coach Moffett explained the Integrity Program and how it could benefit local businesses and the athletic program.   Standing Committees:  Coach Roemer reported on volleyball tryouts.  41 girls have been in attendance.  Volleyball Family Day/Media Day will be held Saturday, August 8, 2015.  Directors are needed for each team sport to coordinate concession workers.  Each director will also help with football concessions.   Old Business:  All Sports Program sales totaled $58,875.  Banners for high school gym are completed and ready to be hung.  There are 34 banners for a total cost of $5840.00.  FMS record boards were approved for a total cost of $470.00.  Funding for volleyball pre-season meal on August 8, 2015 was approved (40 meals @ $6.00/meal for a total cost of $240.00).  During the 2015-2016 year, booster meetings will be held on the 1st and 3rd Monday of each month.  Mark Ball motion to change.  MS by Ross Brannan.  Motion carried.   New Business:  Approved the purchase of volleyball statistics app. for a total cost of $49.99.  Billie Moms will meet this Wednesday evening for Football 101.  Dawn Wenzel was approved as Secretary for the upcoming year.  August is renewal month for Booster membership.   Motion to adjourn meeting by Mark Ball.  MS by Jim Davis.  Motion carried.   Next regular meeting:  August 17, 2015 at 6:00 pm in the APR room   Respectfully...

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Director Meeting Minutes 5-5-14

Posted by on May 8, 2014 in Directors Meeting Minutes, Meeting Info | 0 comments

Minutes 5-5-14 Billie Booster Directors Meeting Minutes 05/05/2014   Meeting was called to order at 6:00 PM by president Elizabeth Nielsen. The minutes from the previous meeting held on April 7, 2014 were read. Trish Brannan M to accept. MS by Archie Jenschke. MC   Attendees: Suzanne Hartman, Elizabeth Nielsen, Libby Vick, Mark Ball, Kristi Mohr, Steven Mohr, Archie Jenschke, Trish Brannan and Coach Moffett.   All attendees were given a copy of the minutes, treasurer’s report and meeting agenda.   Treasurer’s Report: Cash balance $77,354.15. Steven Mohr M to accept. MS Mark Ball. MC.   Athletic Director’s Report: Coach Moffett gave sports update: successful baseball and softball seasons with 2 new coaches in place; very satisfied. Banquets for BB/SB are being discussed. Track did extremely well at District & Area and good at Regionals with 3 kids going to State Meet this weekend. Tennis had a great season, some of the best matches he has seen. Both boys and girls golf did very well with boys taking 5th at State. Physicals set for May 22 from 5:30-9, get word out and print forms from internet. Wants everyone to get the word out that Speed & Strength is for all sports and open to the community. Field construction should begin week of May 12. Shared coaches’ clinic slideshow.   Standing Committees: Track: State Meet May 9-10 with 3 students attending.   Old Business: Physicals May 22. Website-Coach Roemer to post BB minutes.   New Business: Boosters will have a membership drive starting in August and will put information in newspaper. Request to cancel June & July BB meetings. M Archie Jenschke. MS Mark Ball. MC. Request for Bench Zone Track Tarp $1,550 (protects track) Trish Brannan M at accept. MS by Archie Jenschke. MC. Request for 56 Armor Fused #’d customized undershirts for football $36 per shirt $2,016 Trish Brannan M at accept. MS by Archie Jenschke. MC. Request for Teacher Appreciation Luncheon on June 6 (Suzanne will look up costs from last year) Mark Ball M at accept. MS by Archie Jenschke. MC. Request for Game Time family friendly music system $2,500 Trish Brannan M at accept. MS by Archie Jenschke. MC. Request for $1,400 for Software program and 500 CDs/Labels for Clint Plueneke Steven Mohr M at accept. MS by Suzanne Hartman. MC. Request by Billie Boosters for $400 to purchase television for volunteer drawing Suzanne Hartman M at accept. MS by Mark Ball. MC. Total on all requests $7,866.00   Mark Ball M to adjourn meeting. MS by Trish Brannan. MC   NEXT REGULAR MEETING: Monday, August 4, 2014 at 6:00 PM in the APR Room.    ...

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Director Meeting Minutes 4-7-14

Posted by on May 8, 2014 in Directors Meeting Minutes, Meeting Info | 0 comments

Minutes 4-7-14 Billie Booster Directors Meeting Minutes 04/07/2014 Meeting was called to order at 6:04 PM by President Elizabeth Nielsen. The minutes from the previous meeting held on March 3, 2014 were read. Mark Ball M to accept minutes. MS by Ross Allen. MC. Attendees: Elizabeth Nielsen, Libby Vick, Mark Ball, Kristi Mohr, Steven Mohr, Tammy Wilson, Wade Reeh, Ross Allen and Coach Moffett. All attendees were given a copy of the minutes, treasurer’s report and meeting agenda. Treasurer’s Report: Report reviewed. Steven Mohr M to accept minutes. MS by Mark Ball. Athletic Director’s Report: Coach Moffett gave sports update: Golf currently playing for district at Lady Bird. Tennis took District w/9 qualifying for Regionals in Corpus. Softball won both games last week and baseball defeated Boerne. District track this week at Canyon Lake. FISD will hold stadium project meeting April 14 for a pre-bid meeting (bi-board consortium) and superintendent will give his recommendation. Board will then vote on bids and plans for graduation. Final decision will be in newspaper April 17 with construction to begin April 28. Future requests: 1-Perpetual Boards for gym. 2-Coaches Moffett/Wilder asked to speak at Clinic and taking 8 coaches, need entry fee $60 per coach and 4 rooms at $100. 3-Feed FISD teacher on June 5. 4-Gametime, family friendly music on preprogrammed tablet estimated $2,400 but can offset costs by selling ads to businesses. Standing Committees: Baseball: Need director for April 24 game to turn on chili/cheese and cook burgers/hotdogs. Softball : n/a. Track: E. Nielsen estimated FHS brought in $3000+ and FMS $4800+ in concession stands. Old Business: All sports programs are selling well. Physicals will be May 22. FNF Magazine-Coach Moffett decided not to use this fundraiser. Website-Coach Roemer-E.Nielsen spoke with him and he is up for the opportunity and will have students update, EN will follow-up. New Business: Request for Ad in TABC-Alie Doucet $300 Steven Mohr M to accept. MS by Wade Reeh. MC. Board previously approved Ad in West TX All Star-$200 for Wade Sheppard and Clayton Braden. Request for Inflatable Arch $5000 and w/Tunnel $6295 plus$350 shipping. $6295+350=$6,645 Steven Mohr M approve. MS by Wade Reeh. MC. Request for BSN QB Fade Net and QB 5 Net $705 Steven Mohr M to accept. MS by Wade Reeh. MC. Rebel Country broadcasting all sports. Coach Guyton accepted position as defensive coordinator at another school to be with his wife and family. Request to feed FHS seniors who work field day $100 Wade Reeh M to accept. MS by Ross Allen. MC. Request by Elizabeth Nielsen to donate water/soda to coaches and doctors who work physical clinic. M accept Wade Reeh. MS by Steven Mohr. Total on all requests $7,750.00 Elementary school to hold field day April 11 on FHS field, they will use ice chest for their drinks. Suggestion to sell old grill on Fbg Comm FB M accept Steven Mohr. MS Mark Ball. MC. Steven Mohr M to adjourn meeting. MS by Mark Ball. MC. NEXT REGULAR MEETING: Monday, May 5, 2014 at 6:00 PM in the APR...

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Director Meeting Minutes May 7 2012

Posted by on May 20, 2012 in Directors Meeting Minutes, Meeting Info | 0 comments

May 7 2012 Minutes   Billie Booster Directors Meeting Minutes 5/7/12 Meeting called to order at 6:00 p.m. by President Kim Baethge.  The minutes from the 4/2/12 regular meeting were read by those in attendance.   S. Mohr M (moved) to accept minutes as written.   MS (motion seconded) by M. Ball.  MC (motion carried). Attendees:   Kim Baethge, Elizabeth Nielsen, Suzanne Hartmann, Kelli Jenschke, Debbie Stephenson, Coach Lance Moffett, Steven Mohr, Mark Ball, Wade Reeh and Kelly Finn. All attendees were given a copy of the 2012 Battlin’ Billie Football Schedule, athletic physical information sheet, the minutes from last meeting, agenda and treasurer’s  report . Treasurer’s Report:  Balance $42,455.53.  M. Ball M to accept report.  MS by S. Mohr.  MC.   Athletic Director’s Report:  See Attached.  BOYS GOLF TEAM STATE CHAMPIONS!!!!!!!  Baseball to Area Round of playoffs and softball to Regional Round of playoffs. Physical information and forms now on FISD website.   Standing Committees: Softball:  Regular season over. Baseball:  Regular season over. Website:  Suzanne will speak to larger banks and continue to look into adding PayPal link for donations.   Old Business:  The “No outside food or drink” signs have been made and given to the FISD maintenance department to hang at all venues. 1000 raffle tickets were printed and Billie Boosters will start selling immediately for $10.00 each.  Will also sell at events such as physical night, the FISD lunch, etc.  Ad will be put in newspaper and on website.  The FISD lunch will be on June 1, 2012, D. Stephenson M to approved us paying for meal, MS by S. Mohr. MC.  The coaching staff will serve.   New Business: The idea of purchasing two tents for the concession stand grilling area was tabled so that Coach Moffett may have a chance to discuss Billie Boosters building a permanent awning onto the concession stand with the school and maintenance department.  8th grade dance committee ask to borrow a popcorn machine.  W. Wade M to allow them to borrow. MS by M. Ball. MC.  Suzanne will deliver and pick up.  Kelly Finn has agreed to be the director for Volleyball for the 2012-2013 season.  We need directors for the 2012 football.  We already have groups interested in working concession stand for varsity games.  Kim will contact Ralf Halderman regarding group contact people from last season.  Elizabeth will work on seeing if FMS groups would be interested in working concession stand for FMS home games.  ROTC will be in charge of the football tunnel for the 2012 season.   S. Hartmann M to adjourn meeting.  MS by M. Ball.   MC   NEXT REGULAR MEETING:  Special Budget meeting May 21, 2012.  Very important meeting, please try to...

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Directors Meeting Minutes April 2 2012

Posted by on Apr 12, 2012 in Directors Meeting Minutes, Meeting Info | 0 comments

April 2 2012 Minutes Billie Booster Directors Meeting Minutes 4/2/12 Meeting called to order at 6:00 p.m. by President Kim Baethge.  The minutes from the 3/5/12 regular meeting were read by those in attendance.   A. Jenschke M (moved) to accept minutes as written.   MS (motion seconded) by S. Mohr.  MC (motion carried).   Attendees:   Kim Baethge, Elizabeth Nielsen, Suzanne Hartmann, Archie Jenschke, Ralf Halderman, Debbie Stephenson, Coach Lance Moffett, Steven Mohr, Felix Hernandez, Mark Ball and Kelly Finn.   All attendees were given a copy of the Athletic Director’s sports update, athletic physical information sheet,  director info sheet, the minutes from last meeting, agenda and treasurer’s  report .   Treasurer’s Report:  Balance $45,747.19.  M. Ball M to accept report.  MS by E. Nielsen.  MC.   Athletic Director’s Report:  See Attached Report.  Coach Moffett also had a request that Billie Boosters pay for a luncheon from the athletic department for all FISD employees to be held June 1, 2012.  Estimated cost is $300-$400.   Standing Committees: Soccer:  All going well, could use more volunteers. Softball:  All going well. Baseball:  All going well. Track:   Went well.   Old Business:  New popcorn machine arrived and working well.  Billie Boosters website has gone live.  Looks good, still has a few bugs to be worked out.  Kim will review minutes from previous years to see if we decided to offer cup sponsors for games or sporting events on the website and we will add a link for program ad prices.  Ruth is already getting ads for sports programs, all will have current athletic pictures.  Ad will be in paper for business or personal program ads.  InVader has Fredericksburg link up and is going to send a PDF to be sent out. New Business: Want to start selling fundraiser tickets in May this year.  So far the giveaway prizes are 5 parking spaces for football season and 3 pair of season football tickets.  Kim did not hear back regarding the cooler, so Suzanne volunteered to follow up on this matter.  Kim will see about any leftover tickets  from last year and the new ones for this year.  S. Hartmann M to get the tickets.  MS by S. Mohr.  MC.  We will put up new signs at all concession stand locations saying “No outside food or drink”. We discussed having a special budget meeting on May 21. S. Mohr M to approve meeting and date.  MS by M. Ball. MC  Kim will let all coaches know to get in any requests.   S. Mohr M to adjourn meeting.  MS by A. Jenschke.   MC   NEXT REGULAR MEETING:  May 7, 2012 at 6:00...

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Directors Meeting Minutes March 5 2012

Posted by on Apr 1, 2012 in Directors Meeting Minutes, Meeting Info | 0 comments

March 5 2012 Minutes Billie Booster Directors Meeting Minutes 3/5/12 Meeting called to order at 6:15 by President Kim Baethge.  The minutes from the 2/6/12 regular meeting were read by those in attendance.   T. Beard MM (made motion) to accept minutes as written.   MS (motion seconded) by S. Hartmann.  MC (motion carried). Attendees: Kim Baethge, Elizabeth Nielsen, Suzanne Hartmann, Archie Jenschke, Tiffany Beard, Debbie Stephenson, Coach Lance Moffett, Valerie Remschel, Wade Reeh and Ruth Stehling. All attendees were given a copy of the UIL guidelines, Billie Booster membership form, director info sheet, the minutes from last meeting, agenda and treasurer’s  report . Treasurer’s Report:  Balance $65,865.87.  Billie Boosters received 2 anonymous donations both being for specific purchases.  $12,000 was donated to update the training room and $16,000 was donated to finish weight room .  A. Jenschke MM to accept report.  MS by D. Stephenson.  MC. Athletic Director’s Report:  Coach Moffett updated on how all sports teams were doing.  Coach Moffett put in request for $15,965.00 for weights and bars to finish out the weight room renovation.  D. Stephenson MM to grant request.  MS by A. Jenschke. MC.  Coach Moffett also put in five request for the training room, from Alan Dinsmore, athletic trainer, totaling $10,494.62: 1) $970.00 for software to keep track of all student athletes, their injuries and their rehab regimen; 2) $4,995.00 for a new muscle stimulation machine; 3) $2,132.00 for an ice therapy boot for knees, ankles, wrist, etc.; 4) $2,097.62 for an additional Water Boy; and 5) $300.00 for 2 used spin bikes from the Wellness Center.  D. Stephenson MM to grant request.  MS by E. Nielsen. MC. Standing Committees: Basketball:  Season is over, FISD did not host a playoff game. Soccer:  All good. Softball:  Tournament coming 3/8/12 – 3/10/12.  A. Jenschke had requested the purchase of a new grill, but since the meeting Hill Country Propane has donated a grill. Baseball:  Tournament went well. Track:   Meet went well.  FMS has meet on 3/29/12. K. Finn is director in charge and S. Hartmann will line out volunteers.  S. Mohr will grill with help from volunteers. Tennis:   Hill Country Championship is March 22-24, 2012.  D. Stephenson is trying to find a group to run concession stand.  Waiting to hear from 8th grade dance committee. Old Business:  Mark Ball has volunteered as Vice President with the understanding of not having to be president next year.  Bylaws do not address this issue.  Popcorn machine ordered was too small, so a larger one has been ordered and should be here any day.  Website should be up soon.  Chili/cheese machines were given to us by FISD food service. New Business:   Invader Sportswear made a presentation before the meeting.  We have agreed to let him put Fredericksburg Billies on his website for athletic wear and we will spread the word.  Billie Boosters receives 10% of every sale he makes for Fredericksburg products.  Kim will let him know of our decision.  St. Mary’s is having a track meet at FHS on March 31, 2012, and have requested to use our concession stand using their own product.  We will get our products out of their way and they will make a donation to Billie Boosters as in past years for the use of the concession stand.   Ruth Stehling has once again agreed to get advertising for the all sports program with input/help from  K. Baethge and Coach Moffett on putting it together.  Ruth will receive 20% of all gross sales, as in previous years. D. Stephenson MM to adjourn meeting.  MS by T. Beard.   MC NEXT MEETING:  April 2, 2012 at 6:00pm (JV...

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