Billie Booster Directors Meeting

Minutes

5/7/12

Meeting called to order at 6:00 p.m. by President Kim Baethge.  The minutes from the 4/2/12 regular meeting were read by those in attendance.   S. Mohr M (moved) to accept minutes as written.   MS (motion seconded) by M. Ball.  MC (motion carried).

Attendees:   Kim Baethge, Elizabeth Nielsen, Suzanne Hartmann, Kelli Jenschke, Debbie Stephenson, Coach Lance Moffett, Steven Mohr, Mark Ball, Wade Reeh and Kelly Finn.

All attendees were given a copy of the 2012 Battlin’ Billie Football Schedule, athletic physical information sheet, the minutes from last meeting, agenda and treasurer’s  report .

Treasurer’s Report:  Balance $42,455.53.  M. Ball M to accept report.  MS by S. Mohr.  MC.

Athletic Director’s Report:  See Attached.  BOYS GOLF TEAM STATE CHAMPIONS!!!!!!!  Baseball to Area Round of playoffs and softball to Regional Round of playoffs. Physical information and forms now on FISD website.

Standing Committees:

Softball:  Regular season over.

Baseball:  Regular season over.

Website:  Suzanne will speak to larger banks and continue to look into adding PayPal link for donations.

Old Business:  The “No outside food or drink” signs have been made and given to the FISD maintenance department to hang at all venues. 1000 raffle tickets were printed and Billie Boosters will start selling immediately for $10.00 each.  Will also sell at events such as physical night, the FISD lunch, etc.  Ad will be put in newspaper and on website.  The FISD lunch will be on June 1, 2012, D. Stephenson M to approved us paying for meal, MS by S. Mohr. MC.  The coaching staff will serve.

New Business: The idea of purchasing two tents for the concession stand grilling area was tabled so that Coach Moffett may have a chance to discuss Billie Boosters building a permanent awning onto the concession stand with the school and maintenance department.  8th grade dance committee ask to borrow a popcorn machine.  W. Wade M to allow them to borrow. MS by M. Ball. MC.  Suzanne will deliver and pick up.  Kelly Finn has agreed to be the director for Volleyball for the 2012-2013 season.  We need directors for the 2012 football.  We already have groups interested in working concession stand for varsity games.  Kim will contact Ralf Halderman regarding group contact people from last season.  Elizabeth will work on seeing if FMS groups would be interested in working concession stand for FMS home games.  ROTC will be in charge of the football tunnel for the 2012 season.

S. Hartmann M to adjourn meeting.  MS by M. Ball.   MC

NEXT REGULAR MEETING:  Special Budget meeting May 21, 2012.  Very important meeting, please try to attend.

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Billie Booster Directors Meeting

Minutes

4/2/12

Meeting called to order at 6:00 p.m. by President Kim Baethge.  The minutes from the 3/5/12 regular meeting were read by those in attendance.   A. Jenschke M (moved) to accept minutes as written.   MS (motion seconded) by S. Mohr.  MC (motion carried).

Attendees:   Kim Baethge, Elizabeth Nielsen, Suzanne Hartmann, Archie Jenschke, Ralf Halderman, Debbie Stephenson, Coach Lance Moffett, Steven Mohr, Felix Hernandez, Mark Ball and Kelly Finn.

All attendees were given a copy of the Athletic Director’s sports update, athletic physical information sheet,  director info sheet, the minutes from last meeting, agenda and treasurer’s  report .

Treasurer’s Report:  Balance $45,747.19.  M. Ball M to accept report.  MS by E. Nielsen.  MC.

Athletic Director’s Report:  See Attached Report.  Coach Moffett also had a request that Billie Boosters pay for a luncheon from the athletic department for all FISD employees to be held June 1, 2012.  Estimated cost is $300-$400.

Standing Committees:

Soccer:  All going well, could use more volunteers.

Softball:  All going well.

Baseball:  All going well.

Track:   Went well.

Old Business:  New popcorn machine arrived and working well.  Billie Boosters website has gone live.  Looks good, still has a few bugs to be worked out.  Kim will review minutes from previous years to see if we decided to offer cup sponsors for games or sporting events on the website and we will add a link for program ad prices.  Ruth is already getting ads for sports programs, all will have current athletic pictures.  Ad will be in paper for business or personal program ads.  InVader has Fredericksburg link up and is going to send a PDF to be sent out.

New Business: Want to start selling fundraiser tickets in May this year.  So far the giveaway prizes are 5 parking spaces for football season and 3 pair of season football tickets.  Kim did not hear back regarding the cooler, so Suzanne volunteered to follow up on this matter.  Kim will see about any leftover tickets  from last year and the new ones for this year.  S. Hartmann M to get the tickets.  MS by S. Mohr.  MC.  We will put up new signs at all concession stand locations saying “No outside food or drink”.

We discussed having a special budget meeting on May 21. S. Mohr M to approve meeting and date.  MS by M. Ball. MC  Kim will let all coaches know to get in any requests.

S. Mohr M to adjourn meeting.  MS by A. Jenschke.   MC

NEXT REGULAR MEETING:  May 7, 2012 at 6:00 p.m.

Playoff News

1st Round

FHS Varsity Boys Soccer defeated Smithson Valley Friday night 1-0 in a shootout to advance to the 2^nd round of the playoffs.

2nd Round

FHS Varsity Boys (visitors) vs. SA Edison (home)

7:00 pm       Tuesday April 3, 2012     @ Boerne HS

Gates Open @ 6:00 pm

Tickets –      Adults $5.00       Students $2.00

Passes –       29-3A, 26-3A, THSCA, TGCA, & TASCO

Faculty w/ ID – holder only

Billie Booster Directors Meeting

Minutes

3/5/12

Meeting called to order at 6:15 by President Kim Baethge.  The minutes from the 2/6/12 regular meeting were read by those in attendance.   T. Beard MM (made motion) to accept minutes as written.   MS (motion seconded) by S. Hartmann.  MC (motion carried).

Attendees: Kim Baethge, Elizabeth Nielsen, Suzanne Hartmann, Archie Jenschke, Tiffany Beard, Debbie Stephenson, Coach Lance Moffett, Valerie Remschel, Wade Reeh and Ruth Stehling.

All attendees were given a copy of the UIL guidelines, Billie Booster membership form, director info sheet, the minutes from last meeting, agenda and treasurer’s  report .

Treasurer’s Report:  Balance $65,865.87.  Billie Boosters received 2 anonymous donations both being for specific purchases.  $12,000 was donated to update the training room and $16,000 was donated to finish weight room .  A. Jenschke MM to accept report.  MS by D. Stephenson.  MC.

Athletic Director’s Report:  Coach Moffett updated on how all sports teams were doing.  Coach Moffett put in request for $15,965.00 for weights and bars to finish out the weight room renovation.  D. Stephenson MM to grant request.  MS by A. Jenschke. MC.  Coach Moffett also put in five request for the training room, from Alan Dinsmore, athletic trainer, totaling $10,494.62: 1) $970.00 for software to keep track of all student athletes, their injuries and their rehab regimen; 2) $4,995.00 for a new muscle stimulation machine; 3) $2,132.00 for an ice therapy boot for knees, ankles, wrist, etc.; 4) $2,097.62 for an additional Water Boy; and 5) $300.00 for 2 used spin bikes from the Wellness Center.  D. Stephenson MM to grant request.  MS by E. Nielsen. MC.

Standing Committees:

Basketball:  Season is over, FISD did not host a playoff game.

Soccer:  All good.

Softball:  Tournament coming 3/8/12 – 3/10/12.  A. Jenschke had requested the purchase of a new grill, but since the meeting Hill Country Propane has donated a grill.

Baseball:  Tournament went well.

Track:   Meet went well.  FMS has meet on 3/29/12. K. Finn is director in charge and S. Hartmann will line out volunteers.  S. Mohr will grill with help from volunteers.

Tennis:   Hill Country Championship is March 22-24, 2012.  D. Stephenson is trying to find a group to run concession stand.  Waiting to hear from 8^th grade dance committee.

Old Business:  Mark Ball has volunteered as Vice President with the understanding of not having to be president next year.  Bylaws do not address this issue.  Popcorn machine ordered was too small, so a larger one has been ordered and should be here any day.  Website should be up soon.  Chili/cheese machines were given to us by FISD food service.

New Business:   Invader Sportswear made a presentation before the meeting.  We have agreed to let him put Fredericksburg Billies on his website for athletic wear and we will spread the word.  Billie Boosters receives 10% of every sale he makes for Fredericksburg products.  Kim will let him know of our decision.  St. Mary’s is having a track meet at FHS on March 31, 2012, and have requested to use our concession stand using their own product.  We will get our products out of their way and they will make a donation to Billie Boosters as in past years for the use of the concession stand.   Ruth Stehling has once again agreed to get advertising for the all sports program with input/help from  K. Baethge and Coach Moffett on putting it together.  Ruth will receive 20% of all gross sales, as in previous years.

D. Stephenson MM to adjourn meeting.  MS by T. Beard.   MC

NEXT MEETING:  April 2, 2012 at 6:00pm (JV Red baseball at 5& 7)

Should it rain, should it shine-
we will hit the dusty line
as old Fritztown goes swinging along.

And it’s Hi-Hi-Hee
FHS for me.

Shout out the victory loud and clear
Rah-Rah Fredericksburg
Rah-Rah Fredericksburg

And where eer we go-
you will always know
that old Fritztown goes swinging along
that old Fritztown goes swinging along.

Far above the vales and waters
in our hills of home
stands our noble alma mater
neer our hearts shall roam.

Stand forever vanish never
thee we will not fail,
hail to the our alma mater
FHS- all hail!